Privacy Policy

Last updated: 27 April 2026

Who We Are

This website is operated by Horsforth Town Team C.I.C. (Company No. 14868791), a Community Interest Company registered in England and Wales. For the purposes of UK data protection law, Horsforth Town Team C.I.C. is the data controller. Our registered office is c/o The Old Kings Arms, The Green, Horsforth, Leeds, West Yorkshire, LS18 6BH.

What Information We Collect

We collect and process the following personal information depending on how you interact with this website.

Business directory listings

We collect business name, address, contact details, website URL, a short description, and category information for businesses featured in the directory. This information is provided by the business owner or sourced from publicly available records. We also collect consent to display the information on this website.

Contact and enquiry submissions

When you submit a message through our contact form, we collect your full name, email address, the subject you selected, and the content of your message. This information is used solely to respond to your enquiry and is not shared with third parties for marketing purposes.

Website visitors

We use strictly necessary cookies to make the website function correctly. We do not use advertising, analytics, or third-party tracking cookies. See our Cookie Policy for details.

Why We Process Your Data

We process personal data on the following legal bases under the UK General Data Protection Regulation (UK GDPR).

• Legitimate interest: To operate the business directory, respond to enquiries, and promote independent businesses in Horsforth. We have assessed that these interests do not override the rights and freedoms of individuals.
• Consent: To display business information on our website and promotional materials. Consent is collected via our business registration form and may be withdrawn at any time by contacting us through the contact form below.
• Legal obligation: To maintain records as required by applicable law, including company law and any applicable regulatory requirements.

How We Share Your Data

We use the following third-party services to operate this website. Each acts as a data processor under our instruction.

• Brevo (Sendinblue): We use Brevo to send transactional email notifications (for example, when you submit a contact form message). Brevo processes your email address and name solely to deliver those messages.
• Amazon Web Services (AWS): Our website and associated services are hosted on AWS infrastructure. AWS may process data as part of normal hosting operations.

We do not sell, rent, or share personal data with any third party for marketing purposes. We do not transfer personal data outside the United Kingdom.

How Long We Keep Your Data

• Contact form messages: retained for up to 12 months from the date of receipt, then deleted.
• Business directory listings: retained for the duration of participation and for up to 6 years after withdrawal, to comply with record-keeping obligations.
• Website server logs: retained for a maximum of 90 days.

Your Rights

Under the UK GDPR, you have the following rights in relation to your personal data.

• Access: to request a copy of the personal data we hold about you.
• Rectification: to request that inaccurate data be corrected.
• Erasure: to request deletion of your data, where there is no overriding legal reason for us to retain it.
• Portability: to receive your data in a structured, machine-readable format.
• Objection: to object to processing based on legitimate interest.
• Withdrawal of consent: where processing is based on consent, to withdraw that consent at any time.

To exercise any of these rights, please use our contact form and select "Privacy / data request" as the subject. We will respond within one calendar month.

The Supervisory Authority

If you are not satisfied with how we handle your data, you have the right to lodge a complaint with the Information Commissioner's Office (ICO), the UK supervisory authority for data protection. You can contact the ICO at ico.org.uk or by calling 0303 123 1113.

Changes to This Policy

We may update this policy from time to time. The date at the top of this page shows when it was last revised. Significant changes will be highlighted on the website.